Immediate Steps You Can Take to Save Money During a Closure

Expert Kris Murray on what you can do today to reduce expenses
March 26, 2020
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Both the UK and US governments have recently announced massive economic stimulus packages in response to the coronavirus, which promise to relieve some of the financial pressures facing the early years sectors at the moment.

Last week, I had the chance to speak with Kris Murray, president and founder of the US-based Child Care Success Company, to discuss what the coronavirus might mean for the bottom line of many early years professionals.

Having entered the child care industry in the midst of the 2008 global financial crisis, Kris is an authority in weathering tough economic times.

“When people start losing jobs during a recession, one of the very first things they cut back on is child care,” Kris says. “It’s important we make adjustments now — to anticipate that drop in enrollment, shift funding, figure out how to reduce expenses and protect our money. That way, we won’t get caught off guard.”

While these stimulus packages promise a great deal of relief to the sector, you can still take some additional steps today to make doubly sure that you’re financially secure.

If you’re concerned about how a closure will impact your finances, we’re here to help.
Here are some steps you can take right now to stay afloat in the coming weeks.  

Supporting your staff in the United Kingdom 🇬🇧

Kris estimates that staff payroll accounts for between 50 and 65 percent of a child care setting’s expenses. That is to say, any adjustments you make here will have the greatest impact on your finances.

Fortunately for those in the UK, the Coronavirus Job Retention Scheme covers up to 80 percent of the wages of workers who remain on their employer’s payroll, but are unable to work due to a mandated closure. For early years professionals, this scheme promises to significantly reduce the burden of payroll costs for early years settings during the closure.

My colleague Matt just wrote an outstanding in-depth explanation of the UK relief scheme, and how it will assist your financial challenges related to staffing. If this applies to you, I really recommend you give it a read.

Financial relief in the United States 🇺🇸

Updated Friday, April 3rd

Last week, the federal government passed a $2 trillion relief package called the CARES Act, in response to the rippling economic impacts of the coronavirus.

I’ve put together an explainer piece that explores the specific provisions within the CARES Act intended to support the child care sector, as well as how the legislation provides financial relief to individual workers.

To learn more, I recommend that you read through the full breakdown.

Otherwise, here’s three key takeaways. The CARES Act:

  • Allocates $350 billion in federally-guaranteed loans to small businesses – These are accessible for all businesses with fewer than 500 employees, which applies to many child care centers across the country.
  • Grants $3.5 billion in additional funding to the Child Care Development Block Grant – This funding boost supports child care assistance for essential personnel like nurses, supermarket employees and sanitary workers.
  • Expands eligibility for unemployment insurance – The Pandemic Unemployment Compensation program supports those put out of work by the coronavirus, and boosts weekly unemployment insurance checks an additional $600 until July 31st. You can read more here.

If you’re facing the possibility of staff layoffs, do what you can to connect these team members to your state’s unemployment benefits center. The New York Times has published a clear and informative guide to help navigate this system.

The big ideas

Exploring remote learning

As you adjust your staff rotas during this time, another option you could consider is keeping staff on to run a remote learning program during your closure.

Remote learning offers the chance to still connect with families and if appropriate, still charge partial enrollment fees, while also allowing your team to continue working.

“If you want to explore this remote learning concept, you could have staff on hand to run these remote sessions, or deliver things like activity packs or meal planning ideas to parents’ homes,” Kris says.

Until all of these governmental measures take effect, exploring remote learning options is a particularly important way to keep offering paid hours to your staff. I’ve just published a story full of resources on how to do remote learning and support your own community during these times, which you can read here.  

Reducing your facility costs

After staff payroll, one of the largest chunks of your budget is going to be facility costs. Kris Murray recommends calling your landlord or mortgage company to ask for a temporary reduction in rent, or an extension of your payment deadlines.

Additionally, take a moment to consider all your monthly utilities, and how you can minimize them during your closure. Shut off all the lights, unplug any large appliances that you can, turn your heat down low. This will minimize the fixed facility costs at your setting for the time being.

In the US, some utilities and telecommunications providers are temporarily suspending their billing in light of current events. Call your local provider to see if this applies to you.  

Cutting back on classroom supplies

Finally, take a moment to consider the physical materials you use every day at your child care setting, such as food, art supplies, dry goods and cleaning supplies.

At the risk of being too obvious, you won’t need to stock up on these items for the next few weeks if you’re facing a closure. If you make recurring payments to caterers or groceries for your food program, call them up as early as possible to pause your subscription.

“You might have other learning components coming in, other supplies — any classroom material suppliers that you can call to put on hold, do that now,” Kris says.

By reducing costs here, you’ve covered the third major area for monthly expenditures, significantly reducing the financial losses associated with closure.

To learn more about Kris and her team at the Child Care Success Company, head over to Kris also has an industry-leading podcast called Child Care Rockstar Radio, available on all popular podcast platforms.

download pdf
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Official Danish Government Reopening Advice

Guidance from the Danish Health Ministry, translated in full to English.

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UK Nursery Covid-19 Response Group Recommendations

The full recommendations from a working group of over 70 nursery chains in the UK.

Please note: here at Famly we love sharing creative activities for you to try with the children at your setting, but you know them best. Take the time to consider adaptions you might need to make so these activities are accessible and developmentally appropriate for the children you work with. Just as you ordinarily would, conduct risk assessments for your children and your setting before undertaking new activities, and ensure you and your staff are following your own health and safety guidelines.

Learn more about Famly

Find out below from Neil Leitch about the impact of Famly at the Early Years Alliance, and see what we can do for you in a personal demo.